Setting Up Scoring Rounds

Scoring rounds represent the different stages of competition at your event, such as Prelims, Semi-Finals, or Finals. Each scoring round uses a scoring system and has its own set of performing groups.

Important: A group must be added to a scoring round before you can add it to the event schedule. If the registrant dropdown in the schedule says "No items," add your groups to a scoring round first.

Viewing Scoring Rounds

The scoring rounds page displays a table with the following columns:

Reorder arrows for changing the display order
Name - The round name
# Performing Groups - How many groups are assigned. If no groups are assigned yet, an "Add groups" link appears that opens the edit modal.
Scoring Template Based On - The scoring system used for this round

Creating a Scoring Round

Click Add New Scoring Round.
Enter a Name for the round (for example, "Prelims").
Set the round options (see Round Options below).
Complete the two tabs:

Tab 1: Choose Scoring System

Select the scoring system this round will use from the searchable list. Each item shows the system name, icon, and description. You can search by name or description.

If you need a new system, click Create new scoring system at the bottom of the list to go to the scoring system builder.

Important: Once a scoring round is created, its scoring system cannot be changed. Make sure you select the correct one before proceeding.

Tab 2: Select Performing Groups

Check the boxes next to each accepted registrant you want to include in this round. Each entry shows the organization name and group name.

Click Create when ready.

Round Options

These switches appear when you create or edit a round:

Commentary Only - Judges can only record commentary, not enter scores. Use this for comments-only events or clinics. When this is on, the other two options are unavailable and performance classes are hidden.
Show Performance Classes - On by default. When turned off, performance classes are hidden from this round's scoring recaps (including the recap judges can view) and from this round's performances on your published event schedule.
Allow Judges to View Unreleased Scores - If enabled, judges can view the full scoring recap for this round before scores are released. On by default.

[Screenshot: Create Scoring Round modal showing the three switches]

Tip: To keep judges from seeing each group's class, turn off Show Performance Classes before the event. If you want your published recaps to show classes, turn it back on after all scores are entered.

Editing a Scoring Round

Click the pencil icon on any round to open the edit modal. When editing, you can change the name, the round options above, and the performing groups (check or uncheck groups to add or remove them). The scoring system is shown as read-only and cannot be changed after creation.

Click Save to apply changes.

Scoring an Exhibition Performance

If a group should receive scores and commentary but should not count toward placements (for example, the host band performing in exhibition), create a separate scoring round for it and add only that group. Judges can score it and record commentary as usual, and the results stay separate from your main round.

Reordering Scoring Rounds

Use the up and down arrow icons in the table to change the order of scoring rounds.

Deleting a Scoring Round

Click the trash icon to delete a round. A confirmation dialog will appear warning that any scores, commentary, awards, or other data entered for this scoring round will also be deleted.

You must type the exact name of the scoring round to confirm deletion.

Caution: Deleting a scoring round permanently removes all associated scores, commentary, and awards. This action cannot be undone.